UW Online Privacy Statement and Website Terms and Conditions of Use
1. Which websites or webpages are required to link to the Website Terms and Conditions of Use and Online Privacy Statement?
The requirement applies to University education, research, patient care, and service areas (internal and external to the University).
2. Are the Website Terms and Conditions of Use and Online Privacy Statement required or recommended?
The Website Terms and Conditions of Use and Online Privacy Statement serve a variety of important functions, including informing visitors to University websites about the potential uses of information, defining acceptable support behavior, and limiting University liability. Administrative Policy Statement 2.2, University Privacy Policy, makes such links a requirement.
3. What if I already have my own privacy statement?
The Online Privacy Statement and Website Terms and Conditions of Use best represent the University’s position regarding information privacy. The University will only recognize the statements contained within the Online Privacy Statement and Website Terms and Conditions of Use.
4. Are the Website Terms and Conditions of Use and Online Privacy Statement required on websites that are part of the uw.edu or washington.edu domain and involve other organizations or higher education institutions, such as research consortiums?
Yes. If either of the University Website Terms and Conditions of Use and Online Privacy Statement contradict the collection and use of information by such a group, it is your responsibility to identify the particular language creating the concern and present your findings to the Executive Head of the Major Organization to which the consortium members from the University report. The Executive Head is then responsible for presenting suggested language to Kirk Bailey, Chief Information Security Officer (CISO), and Johnese Spisso, Chief Health System Officer, UW Medicine & Vice President Medicine, UW Medicine health system (UW Privacy Official). For additional information, contact the UW Office of the CISO at ciso@uw.edu or UW Medicine Compliance at comply@uw.edu.
5. How should I format my webpage with a clearly visible link to the Website Terms and Conditions of Use and Online Privacy Statement?
Please see the footer on the University homepage at www.washington.edu for examples of how to link to the Online Privacy Statement and Website Terms and Conditions of Use.
6. Can I copy rather than link to the Website Terms and Conditions of Use and Online Privacy Statement?
No. In the event that the Online Privacy Statement or Website Terms and Conditions of Use need to be revised or updated by the University, linking to one source will eliminate your need to update your department/unit’s individual webpages.
7. What if my webpage links to an external social media or networking site, such as Flickr, YouTube, or Facebook?
A clearly visible link to the Online Privacy Statement and Website Terms and Conditions of Use should be present on the webpage the user will leave to visit the external site. Please see the footer of the University homepage at www.washington.edu for an example of how to link to the documents.
8. Are the Website Terms and Conditions of Use and Online Privacy Statement required on my department’s social networking webpage, such as Facebook or Twitter?
External social media websites, such as Twitter and Facebook, are subject the Terms of Use and Privacy Policies of each company. In such cases, it is important to follow the suggestions in the answer to question 7 above.
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